Internal Department PPM Evaluation Center

What is Project Portfolio Management (PPM) for Internal Departments?

PPM for internal departments manages the multiple types of projects conducted within an organization, for the organization. PPM for internal departments can be distinguished from typical PPM solutions by the fact that it addresses only those projects that are executed internally. PPM for internal departments software manages timing, scheduling, and organization of resources for optimal resource use.

PPM for Internal Departments Business—Drivers and Benefits

PPM software solutions for internal departments aid in the organization and management of internal projects by

• keeping the number of unknowns concerning project commitments to a minimum, which helps facilitate decision making
• ensuring that the project portfolio focuses on necessary or core projects in order to keep costs down and allocate resources appropriately
• maximizing resource usage and reducing waste
• creating “what-if” scenarios that allow managers to forecast problems and act on them before they happen, thereby mitigating risk and balancing the portfolio
• allowing enterprises to more accurately track internal payroll and expenses, as well as internal compliance to policies and regulations, with automated time and expense management tools

PPM for Internal Departments—Risks

Enterprises that do not implement an appropriate PPM for internal departments solution run the risk of company-wide inefficiencies:

• An inability to identify and prioritize internal mission-critical projects can result in a waste of resources (including people, time, equipment, and money), along with other repercussions related to incomplete projects.
• Inflexible workflows hamper your ability to change project “stages” (or tasks) as needed, which may lead to difficulty in respecting project deadlines.
• Without real-time collaborative tools such as instant messaging, discussion forums, and document management, crucial information about projects and their stages cannot be shared with multiteam project participants, resulting in delays to project initiation or completion.
• • The inability to create resource profiles that include skill levels, certifications, training, and education may result in inappropriate allocation of human resources or talent.

Why Use the PPM for Internal Departments Evaluation Center?

• Evaluate PPM functionality for internal departments and back-office systems (human resources and financials), to address your key organizational needs.
• Some PPM for internal departments systems offer business intelligence (BI) functionality; however, this may be overkill if your organization already has BI functionality in place.
• Perform a detailed comparison to find out which vendors support—or don’t support—your budgeting and tracking requirements for project analysis.

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